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| ===Awards & Promotions=== | | ===Awards & Promotions=== |
| # All recommendations for awards and promotions are required to contain specific, concrete details for the activities described. We are not interested in the fact that someone is great; we are interested in how they are great. While recommendations should detail a member’s character and personality, factual data should be provided contextually. Straight lists of activities do not give appropriate recognition to the membership and are frowned upon. | | # The Brotherhood [[XP Policy]] governs promotions up to the rank of [[Equite 4]] and describes the process for awarding medals under the XP system. |
| | # All recommendations for awards and promotions are required to contain specific, concrete details for the activities described. We are not interested in the fact that someone is great; we are interested in how they are great. While recommendations should detail a member’s character and personality, factual data should be provided contextually. Straight lists without further context of activities do not give appropriate recognition to the membership and are frowned upon. |
| # While unit leaders are given the authority to award medals and grant promotions, the Master at Arms maintains the authority to approve, remand, or deny requests according to Brotherhood-wide standards known to all members and leaders. Any issues related to a promotion or award’s appropriateness should be directed to the MAA before submitting it for review. | | # While unit leaders are given the authority to award medals and grant promotions, the Master at Arms maintains the authority to approve, remand, or deny requests according to Brotherhood-wide standards known to all members and leaders. Any issues related to a promotion or award’s appropriateness should be directed to the MAA before submitting it for review. |
| # Do not presume Clan titles or fictional positions of leadership constitute the authority to award medals or promotions. These remain strictly in the realm of officially recognized Brotherhood positions. | | # Neither clan titles or fictional positions of leadership constitute the authority to award medals or promotions. These remain strictly in the realm of officially recognized Brotherhood positions. |
| # Medals cannot double-dip activity. All activity, once recognized by a medal, cannot be used toward future medals. This does not always apply to promotions, which tend to be focused on the total of accomplishments since a member’s last promotion. There has been confusion around these subjects, so example situations are listed below to provide further clarification:
| | # All medals and promotions should be known and directed through (up and down) the chain of command appropriately so each leader knows what is being requested. |
| ## A member receives an Anteian Cross for participation in a large-scale Clan event. Four months later, that same member is recommended for a Steel Cross for activity in the intervening period, as well as the participation in the large-scale Clan event. That Steel Cross will be rejected.
| | # Do not give out more than one medal for the same piece of project work. The best practice is to recognize a completed project with one award upon completion. |
| ## Continuing from the above, if that member is instead recommended for a promotion (and assuming all guidelines and requirements are met), that would be acceptable.
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| ## If a member is promoted appropriately (assuming all guidelines and requirements are met) for work only internal to their Clan, and then is recommended for a sacramental award for the completion of several projects for a member of the Dark Council – that award is appropriate.
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| ## If a Consul is promoted for their long-term work for their clan to a high-level Equite rank, and then is recommended for a sacramental award for work internal to the Clan one month later, that medal will be rejected.
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| # For the purposes of Master at Arms staff evaluations (including but not limited to promotions and awards), a demotion is the equivalent of a promotion.
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| # All medals and promotions should be known and directed through (up and down) the chain of command appropriately so each leader knows what is being requested and can avoid denial due to double-dipping or an award being recommended for the same thing within a short period. | |
| # The Master at Arms maintains authority over all promotions. If you think a member deserves a promotion but does not yet satisfy the stated promotion guidelines (perhaps due to a database error), contact the MAA and explain the discrepancy.
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| # Promotions between ranks have time-in-rank requirements. These requirements are not absolute. There may be extreme circumstances where it may be waived in the case of [[Equite]] promotions, but this is highly unlikely, and the standard(s) of activity is significantly higher for rapid promotions. See the [[Promotion Guidelines]] page.
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| # Once granted, medals and promotions can only be revoked by the [[Chamber of Justice]] and include instances in which new medals may be created, resulting in converting old medals. This does not apply to obvious administrative or technical errors, which can be administratively (rather than judicially) removed by the Master at Arms or designate. | | # Once granted, medals and promotions can only be revoked by the [[Chamber of Justice]] and include instances in which new medals may be created, resulting in converting old medals. This does not apply to obvious administrative or technical errors, which can be administratively (rather than judicially) removed by the Master at Arms or designate. |
| # All medals and promotions must be submitted through the website, where leaders have the administrative authority. Pre-approval is not necessary. In cases where a higher award or rank is warranted (beyond the administrative authority of a consul, for instance), the Master at Arms staff should be contacted to facilitate the promotion or award. | | # All medals and promotions must be submitted through the website, where leaders have the administrative authority. Pre-approval is not necessary. In cases where a higher award or rank is warranted (beyond the administrative authority of a consul, for instance), the Master at Arms staff should be contacted to facilitate the promotion or award. |
| | # The site will automatically create draft recommendations for the first of each medal on a member's medal ladder (DC->AC->SC->GC->SB->AK) and promotions through [[EL2|Elder 2]]. |
| | ## A lower tier award should be considered if the alternative is a member going a year or more without recognition. |
| | ## Medal and promotion recommendations created by the site will be claimed by a summit member able to recommend the medal or promotion. Leaders should edit the draft recommendations as necessary to reflect the member's accomplishments since their last medal or promotion. |
| | ## All claimed recommendations must be submitted for Master at Arms approval within one week of creation. After that time they will revert to the Master at Arms Office. |
| | ## Leaders must claim and submit their recommendations for medal ladder awards or promotions to the Master at Arms within one week. |
| | # Once a member has completed their medal ladder, clan summits should review them for an appropriate medal every three to six months unless that member has not earned enough [[XP Policy|Medal XP]] to justify any awards. |
| | # Members should be evaluated for awards no less than twice a year, ideally every three months. More frequent awards may be appropriate depending on the type of award and the member’s activity. |
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| === Transfers === | | === Transfers === |
| # Transfer requests are not a forum for argument or discussion. Problems with unit superiors should be addressed directly between the relevant members. Transfers resulting from conflict should be brought to the Master at Arms’ attention before submitting, so the MAA may ensure the transfer is the last resort option. The MAA will involve the Grand Master or Justicar, where appropriate, if unable to resolve a dispute. | | # Transfer requests are not a forum for argument or discussion. Problems with unit superiors should be addressed directly between the relevant members. |
| # Transfers between Clans may be held until such time that the Master at Arms is satisfied with the reasons for the transfer. | | # Transfers between Clans may be held until such time that the Master at Arms is satisfied with the reasons for the transfer. |
| # The direct recruitment of members from one unit to another with promises of medals, promotions, or other entitlements is forbidden and will result in disciplinary action. This does not include application periods for positions open to the entire Brotherhood. | | # The direct recruitment of members from one unit to another with promises of medals, promotions, or other entitlements is forbidden and will result in disciplinary action. This does not include application periods for positions open to the entire Brotherhood. |
| # Multiple transfers between units in a short period of time, or Clan hopping, is strongly discouraged. Because of that fact, the Master at Arms limits unit to unit transfers to once in a two-month period. If there are extraordinary reasons why you need to transfer, feel free to contact the Master at Arms office with an explanation. | | # Multiple transfers between units in a short period of time, or Clan hopping, is strongly discouraged. Because of that fact, the Master at Arms limits unit to unit transfers to once in a two-month period. If there are extraordinary reasons why you need to transfer, feel free to contact the Master at Arms office with an explanation. |
| # Rogue hopping, wherein a member transfers to Rogue status before transferring to a new Clan, is forbidden and may result in disciplinary action when discovered.
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| # Members accepting leadership positions in units to which they do not currently belong should first request a transfer to the appropriate unit with confirmation of the appointment given as the reason. | | # Members accepting leadership positions in units to which they do not currently belong should first request a transfer to the appropriate unit with confirmation of the appointment given as the reason. |
| # Clan summits may use the Disruptive Member Policy to decline a member's transfer into the unit. All inquiries on this matter should be directed to the Justicar, with the Master at Arms and Grand Master copied.
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| ===Competitions=== | | ===Competitions=== |
| # Members looking to organize a competition for a unit they do not lead must seek that unit’s summit’s approval. For example, a battleteam leader would seek permission from their Aedile and Quaestor to run a House-wide competition. This is accomplished through administration on the Brotherhood website. The Master at Arms must approve Brotherhood-wide competitions.
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| # All competitions are expected to be judged and closed within (30) days of the end date. Competitions still open after this time will result in a warning email to the organizers. | | # All competitions are expected to be judged and closed within (30) days of the end date. Competitions still open after this time will result in a warning email to the organizers. |
| ## Suppose an organizer has an open competition that remains unjudged after 30 days. In that case, an explanation must be given for any new competition submitted by an organizer or co-organizer while the old competition remains unjudged. Without said explanation, new competitions will be denied. | | ## Suppose an organizer has an open competition that remains unjudged after 30 days. In that case, an explanation must be given for any new competition submitted by an organizer or co-organizer while the old competition remains unjudged. Without said explanation, new competitions will be denied. |
| ## Competitions that remain open after (45) days without appropriate explanation will be judged by the appropriate member of the Dark Council or appropriate clan summit member (say: Voice of the Brotherhood for fiction, Herald for graphics, Fist of the Brotherhood for gaming-related, etc.) within (5) days and then closed by the Master at Arms. The Master at Arms staff will coordinate this process. | | ## Competitions that remain open after (45) days without appropriate explanation will be judged by the appropriate member of the Dark Council or appropriate clan summit member (say: Voice of the Brotherhood for fiction, Herald for graphics, Fist of the Brotherhood for gaming-related, etc.) within (5) days and then closed by the Master at Arms. The Master at Arms staff will coordinate this process. |
| ## Organizers who fail to grade their competitions within the required 45 days will not receive any credit for their competition organization, and the person that did the judging will receive credit. For auto-graded competitions (i.e. most gaming competitions), the Dark Councillor or summit member that closed the competition will not receive credit. | | ## Organizers who fail to grade their competitions within the required 45 days will not receive any credit for their competition organization. |
| # Competitions with valid participation are expected to place crescents accordingly, but there are always situations where no submission has met the subjective criteria for placement. Should this situation arise, the Master at Arms must be notified of the status and provided with the competition runner’s reasoning. | | # Competitions with valid participation are expected to place crescents accordingly, but there are always situations where no submission has met the subjective criteria for placement. Should this situation arise, the Master at Arms must be notified of the status and provided with the competition runner’s reasoning. |
| ## Subjectively graded competitions (including but not limited to: fiction, graphics, poetry, caption contests, and other forms of creative activities) should not have ties when finalized, as there is always a method of appropriately discerning placement. | | ## Subjectively graded competitions (including but not limited to: fiction, graphics, poetry, caption contests, and other forms of creative activities) should not have ties when finalized, as there is always a method of appropriately discerning placement. |
| # Crescent levels are tiered based on a breakdown explained in awards with appropriate upgrades or downgrades. | | # [[Crescent]] levels are tiered based on a breakdown explained in awards with appropriate upgrades. |
| ## Container (also called parent) competitions should be one tier higher than their sub competitions if the container has three or more sub-competitions. | | ## Container (also called parent) competitions should be one tier higher than their sub competitions if the container has three or more sub-competitions. |
| ## Members of a Dark Council staff, but aren't Dark Council members, who run club-wide competitions for their Dark Council department are expected to run crescent levels at the DC club-wide level. | | ## Members of a Dark Council staff, but who aren't Dark Council members, who run club-wide competitions for their Dark Council department are expected to run crescent levels at the DC club-wide level. |
| # All competitions should be submitted with the appropriate competition approval guidelines in mind. See the [[Voice Competition Approval Guidelines]] and [[Herald Competition Approval Guidelines]] for more information. | | # All competitions should be submitted with the appropriate competition approval guidelines in mind. See the [[Voice Competition Approval Guidelines]] and [[Herald Competition Approval Guidelines]] for more information. |
| # In the event of a tie during a non-group competition, the Master at Arms expects the next placement to be one less than the previous. This means that if two members place first, the next placement should be for third, not second. | | # In the event of a tie during a non-group competition, the Master at Arms expects the next placement to be one less than the previous. This means that if two members place first, the next placement should be for third, not second. |
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| # Rewards for Brotherhood activity should be fictional and restricted to the DJB website. Any real-world incentives shall comply with the [[Real World Incentive Policy]]. | | # Rewards for Brotherhood activity should be fictional and restricted to the DJB website. Any real-world incentives shall comply with the [[Real World Incentive Policy]]. |
| # Objectively graded or primarily site-graded competitions should not have co-organizers. Supervisors can be added manually if necessary, by contacting the Master at Arms office. | | # Objectively graded or primarily site-graded competitions should not have co-organizers. Supervisors can be added manually if necessary, by contacting the Master at Arms office. |
| | # Acceptance of artificial intelligence-generated submissions is up to the competition organizer, and needs to be outlined in the competition details. |
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| ===Names=== | | ===Names=== |
| # Official dossier names are limited to four total words. Hyphenated words are counted as two words, and nicknames or shortened names are counted toward the total.
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| # Direct usage of canon or Legends Star Wars names is generally prohibited, though exceptions are made when only a first or last name is used. If you are unsure, feel free to submit the request, and the Master at Arms office will work with you. | | # Direct usage of canon or Legends Star Wars names is generally prohibited, though exceptions are made when only a first or last name is used. If you are unsure, feel free to submit the request, and the Master at Arms office will work with you. |
| # Offensive names - While there is no formal list, the Master at Arms Office reserves the right to review potentially offensive names. | | # Offensive names - While there is no formal list, the Master at Arms Office reserves the right to review potentially offensive names. |
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| ===Titles and Honourary Names=== | | ===Titles and Honourary Names=== |
| The following titles are currently in used in the Brotherhood: | | The following titles are currently in used in the Brotherhood: |
| # Sith Lord - This title is granted to all Grand Masters and is retained for life. The Grand Master may also award worthy members the title after many years of service to the Brotherhood. Those awarded with the Sith Lord title are also entitled to the use of the Darth title. | | # [[Sith Lord]] - This title is granted to all Grand Masters and is retained for life. The Grand Master may also award worthy members the title after many years of service to the Brotherhood. Those awarded with the Sith Lord title are also entitled to the use of the Darth title. |
| # Dark Lord of the Sith - Dark Lord of the Sith is reserved for the sitting Grand Master. | | # Dark Lord of the Sith - Dark Lord of the Sith is reserved for the sitting Grand Master. |
| # War Heroes - For excellence in the field of battle, members can be given notable titles for placing in the top three in a major vendetta. First Hero, Second Hero, and Third Hero are the titles awarded, each for their respective vendetta. Clan feuds, while a form of vendetta, are not eligible events for these titles. For example [[Dark_Crusade#Champions_of_the_War|First Hero of the Dark Crusade]]. | | # War Heroes - For excellence in the field of battle, members can be given notable titles for placing in the top three in a major vendetta. First Hero, Second Hero, and Third Hero are the titles awarded, each for their respective vendetta. Clan feuds, while a form of vendetta, are not eligible events for these titles. For example [[Dark_Crusade#Champions_of_the_War|First Hero of the Dark Crusade]]. |
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| ===Clan Titles=== | | ===Clan Titles=== |
| # Clan Titles - [[Clan]] titles may be awarded to members that have shown the most loyalty, dedication or activity in their clan. | | # Clan Titles - [[Clan]] titles may be awarded to members that have shown the most loyalty, dedication, or activity in their clan. |
| # A Clan title should only be bestowed upon a member who has served their Clan for a lengthy period of time and has demonstrated their loyalty through their actions in promoting the welfare of the Clan. There is no limit on the number of members who can receive the Clan title, but it is recommended that this achievement be difficult – but possible – for the average member to attain. The Dark Council will not impose any specific requirements for a Clan title except the general guidelines contained herein. The specific requirements are to be determined by the Clan leadership, or their designees subject to these policies. | | # A Clan title should only be bestowed upon a member who has served their Clan for a lengthy period of time and has demonstrated their loyalty through their actions in promoting the welfare of the Clan. There is no limit on the number of members who can receive the Clan title, but it is recommended that this achievement be difficult – but possible – for the average member to attain. The Dark Council will not impose any specific requirements for a Clan title except the general guidelines contained herein. The specific requirements are to be determined by the Clan leadership, or their designees subject to these policies. |
| # Procedures - Clan titles are awarded based on the exclusive set of standards and requirements that the Clan itself has promulgated subject to these policies. The Clans have the sole right to determine who will receive a Clan title. Clans may organize a system of their choosing to help decide who should receive the Clan title. Whatever the result, the Clan title award must be reported to the Master At Arms only by the Consul of the Clan or the Clan Proconsul if the Consul is unavailable or is receiving the award him/herself. | | # Procedures - Clan titles are awarded based on the exclusive set of standards and requirements that the Clan itself has promulgated subject to these policies. The Clans have the sole right to determine who will receive a Clan title. Clans may organize a system of their choosing to help decide who should receive the Clan title. Whatever the result, the Clan title award must be reported to the Master At Arms only by the Consul of the Clan or the Clan Proconsul if the Consul is unavailable or is receiving the award him/herself. |
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| There are occasions in which people wish to become active members again in the [[Dark Brotherhood]], but their dossier is no longer available. A dossier may be lost under various circumstances, including deletion after the Split, failure to reply to the DB-Wide [[AWOL]] checks or database error. Unless the [[Chamber of Justice]] has acted to remove a member’s dossier for cause, or the member has requested a deletion under the auspices of the former deletion policy or [[Covenant#Section_2.02_Termination_of_Membership|Section 2.02 - Termination of Membership of the current Covenant]], all former members are entitled to have their previous rank and medals in the club restored. | | There are occasions in which people wish to become active members again in the [[Dark Brotherhood]], but their dossier is no longer available. A dossier may be lost under various circumstances, including deletion after the Split, failure to reply to the DB-Wide [[AWOL]] checks or database error. Unless the [[Chamber of Justice]] has acted to remove a member’s dossier for cause, or the member has requested a deletion under the auspices of the former deletion policy or [[Covenant#Section_2.02_Termination_of_Membership|Section 2.02 - Termination of Membership of the current Covenant]], all former members are entitled to have their previous rank and medals in the club restored. |
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| A member who wants to have their dossier restored must contact the [[Master at Arms]], the [[Grand Master]], the [[Deputy Grand Master]] and the [[Seneschal]] with a request. At the very least, the request should supply the Dark Councilors with the basic information on the dossier, such as the profile name, the profile email address, or the pin number. The Seneschal and Grand Master will search database backups for a copy of the member’s records. If the record exists, the latest version will be restored. If the record does not exist, the member will have to supply extrinsic proof to establish his dossier status. The following is a non-exhaustive list of extrinsic sources: | | A member who wants to have their dossier restored must contact the [[Master at Arms]] staff, the [[Grand Master]], the [[Deputy Grand Master]] and the [[Seneschal]] with a request. At the very least, the request should supply the Dark Councilors with the basic information on the dossier, such as the profile name, the profile email address, or the PIN. The Seneschal and Grand Master will search database backups for a copy of the member’s records. If the record exists, the latest version will be restored. If the record does not exist, the member will have to supply extrinsic proof to establish his dossier status. The following is a non-exhaustive list of extrinsic sources: |
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| * Former DB websites | | * Former DB websites |
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| # No Emperor’s Hammer Dark Brotherhood ranks or awards are transferable to the Brotherhood except those obtained before the split (April 12, 2003). Evidence of the pre-split dossier is required before a dossier can be restored. A member who wants to have their dossier restored must contact the Master at Arms and the Seneschal with a request. At the very least, the request should supply the Dark Councilors with the necessary information on the dossier, such as the profile name, the profile email address, or the pin number. The member will have to supply extrinsic proof to establish his dossier status. The following is a non-exhaustive list of extrinsic sources: former Brotherhood websites through Internet Archive, Dark Voice newsletters, verified emails containing an [[ID Line]], message board posts. The Master at Arms is responsible for determining if extrinsic evidence is sufficient for proof. Upon proof of the member’s dossier possessions, the Master at Arms or Seneschal will restore the dossier as such. | | # No Emperor’s Hammer Dark Brotherhood ranks or awards are transferable to the Brotherhood except those obtained before the split (April 12, 2003). Evidence of the pre-split dossier is required before a dossier can be restored. A member who wants to have their dossier restored must contact the Master at Arms and the Seneschal with a request. At the very least, the request should supply the Dark Councilors with the necessary information on the dossier, such as the profile name, the profile email address, or the pin number. The member will have to supply extrinsic proof to establish his dossier status. The following is a non-exhaustive list of extrinsic sources: former Brotherhood websites through Internet Archive, Dark Voice newsletters, verified emails containing an [[ID Line]], message board posts. The Master at Arms is responsible for determining if extrinsic evidence is sufficient for proof. Upon proof of the member’s dossier possessions, the Master at Arms or Seneschal will restore the dossier as such. |
| # Members who wish to leave the Brotherhood should consult the [[Deletion Policy]] for their options. Permanently deleted dossiers cannot and will not be restored under any circumstance. | | # Members who wish to leave the Brotherhood should consult the [[Deletion Policy]] for their options. Permanently deleted dossiers cannot and will not be restored under any circumstance. |
| # Refer to the [[Clan and House Policies]] for information on requirements for clan status. | | # Refer to the [[Clan and House Policies]] for information on clan structures. |
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| == Notes ==
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| * Last updated March 2021 by [[Dracaryis_Sunstrider|Dracaryis]], [[Mune Cinteroph]], and [[Howlader]]
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| * This document was prepared by [[Howlader]] with editorial assistance from [[Korras]] and [[Kalen Aquillarum]] in December 2013
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| * Initial document prepared by [[Syn Kaek]]
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| [[Category:MAA Policies]] | | [[Category:MAA Policies]] |