Clan and House Policies

From Wikipedia of the Dark Jedi Brotherhood, an online Star Wars Club
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This article is part of the series:
Policies
Dark Councillor Policies
Grand Master Policies
Deputy Grand Master Policies
Fist Policies
Voice Policies
Master at Arms Policies
Herald Policies
Seneschal Policies
Headmaster Policies
Regent Policies
Chamber of Justice Policies
Leadership Position Policies
Consul
Proconsul
Quaestor
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Battleteam Leader
Miscellaneous Position Policies
Praetor
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Tribune
General Policies
Nepotism Policy
DB Policy on Races
IRC Guidelines
Restoration of Dossiers
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The policy page outlines general guidelines and rules for the Clans and Houses of the Dark Jedi Brotherhood.

Clan and House Guidelines

General Clan Policies

  • All Clans have a Consul, a Proconsul and a Rollmaster. If a Consul will not be filling one of these slots, he or she should explain why to either the Master at Arms, the Grand Master or the Deputy Grand Master
  • Clans may select a single Clan name to award to members at their discretion; see the Wiki for additional information on Clan Titles under the Titles article.
  • New Clan Names for a unit (that is, an entirely new name) must be approved by the MAA/DGM/GM. This does NOT refer to members being given the name, but entirely new names.
  • Clans may have up to three Battleteams, plus an additional one per House. Battleteams may be aligned to the House level, or to the Clan level.
  • Clan Titles and slots in the Round Robin Join Rotation are based on Clan status and are never decreased by probationary status of a Clan in regards to House number/total membership in the Clan as mentioned below.

Additional Houses

  • Any House added to a Clan will have at least a Quaestor. The Clan in question may choose not to utilize the Aedile position, and especially for small Clans, this is encouraged.
  • Clans may apply for houses to the GM, DGM, and MAA if they feel the activity is sufficient, and if membership totals are such that the additional leadership slot from the Quaestor position will be useful.
  • House applications must include the name of the House, potential leadership of the House (at least the Quaestor), and how the House will improve membership experience in the Clan.
  • Clans with thirty five members or more are heavily encouraged to have one house. No Clan below thirty members may add a house.
  • Clans with fifty or more members are heavily encouraged to have two houses. No Clan below forty members may add a second house.
  • In addition to raw membership numbers, The Grand Master or Deputy Grand Master will use participation-based metrics to assess whether to accept applications for a House. These metrics will include, but are not limited to, number of unit-level competitions members are participating in, Vendetta participation, activity outside of competitions (e.g. Clusters of Fire and Ice), and Brotherhood-wide competition participation outside of Vendettas.

Disbanding Houses

  • Clans with a house will enter a probationary period of six months if the Clan drops below 25 members. If a Clan has below 25 members at the end of a 6 month probationary period, the House will be dissolved.
  • Clans with two houses will enter a probationary period of six months if the Clan drops below 35 members. If a Clan has below 35 members at the end of this 6 month probationary period, one House will be dissolved of the Clan leadership's choosing.
  • In addition to raw membership number, The Grand Master or Deputy Grand Master will use participation-based metrics to assess Clans on probation status. These metrics will include, but are not limited to, number of unit-level competitions members are participating in, Vendetta participation, activity outside of competitions (e.g. Clusters of Fire and Ice), and Brotherhood-wide competition participation outside of Vendettas.

New Member Designations

Currently, Clans receive new members evenly on a rotating basis. No longer will new members be distributed based on House number. Under new policy, Clans will receive the same number of recruits regardless of the number of Houses they have. For example, if a Clan has two Houses, they will receive a same number of new members as a Clan without a House during a single pass of the round-robin system.

Formation of New Clans

In order to allow members to propose new and/or innovative ideas that strengthen the Brotherhood as a whole, we are adopting a policy on the proposing of new Clans. This policy follows a two step process: The first is a pre-proposal, and the second is a full proposal.

Pre-proposals

The pre-proposal is a document worked on by a single or very small number of individuals. This pre-proposal will go to the GM and the DGM, and assuming a basic level of feasibility, the idea behind the pre-proposal will be socialized with the Star Chamber, Dark Council, and Consuls, as necessary to gauge the opinions of our wider leadership body on the value that the unit poses to the club and how it would impact our existing units.

The GM will then make a final decision on if the pre-proposal will be approved, based on feedback gathered from these leadership bodies. The two-step process here is to provide a clear indication to everyone involved at various levels of our club that the proposal has some chance of succeeding. A pre-proposal moving ahead is by no means a guarantee of success, but it does help us prevent members from wasting their time on ideas we think are already sufficiently covered by clans. Following approval, the submitter can move on to a full proposal. That is to say that the initial pre-proposal **should not** be widely shared and must not involve recruiting individuals to work on the project. In fact, from this point forward, authors of a pre-proposal that 'recruit' others to their cause prior to the approval of a pre-proposal will have their pre-proposal rejected. For those that have previously established groups interested in proposing Clans, we obviously are understanding that this process is new.

A pre-proposal should:

  • Propose a name for the unit.
  • Be written by a single individual, who will be considered as the leader of the proposal and the likely Consul. Contact the GM if you are working on a proposal but do not intend to lead the unit in question. Extremely small groups (e.g. no more than 3) will not be outright rejected, but any additional 'recruitment' of a team will cause the proposal to be rejected from here on out.
  • Describe the unique fictional aspect of the unit proposal, and how it fills an existing gap in our current unit offerings. It is not designed to explain a detailed, fictional background, but the uniqueness of the unit. It is not meant to discuss fictional assets, provide any information on future members, leaders, or organizational plans save for where they illustrate the uniqueness of the unit.
  • Be no more than a page and a half, depending on formatting, in a word document (~500ish words max plus formatting and the like).

Full Proposal

Following approval, the submitter of the pre-proposal may gather a team to work on the full proposal. The proposal can be circulated widely, and while direct recruiting is discouraged, the submitter can discuss their proposal on Discourse and the like such that they can find interested parties. Full proposals will provide a comprehensive outline for how the unit will function in our Brotherhood for the future. Part of the full proposal is a list of individuals interested in joining the proposed Clan. Any clanned members must talk to their unit leadership about their plans.

Full proposals should be completed two weeks following accepting of the pre-proposal (extensions may be granted for various circumstances; contact the GM, and must provide:

  • A description of what the unit brings that is unique to the Brotherhood, and addressing any concerns laid out in the approval of said pre-proposal.
  • The fictional background of the unit, including how it is related to the rest of the club, initial fictional assets (systems and any major personnel as well as fictional structures named, but not necessarily defined in complete detail), and how the proposed members are related to those structures (as an example, CSP as its own Empire with a Consul-Emperor). The full proposal must follow what was in the pre-proposal.
  • Relevant paths that fit the unit.
  • Initial leadership team, sub-units (Battleteams), and proposals for how the unit will cultivate future leaders within-Clan.
  • The set of members that will be joining the unit, with at minimum 20 individuals, which should not appear to be drawn too heavily from any existing unit and whose membership should make clear that this is drawing on an unfilled miche. Proposed members will be transferred to the new unit if it is approved. **Members currently clanned will need to talk to their summits about their decision to support a proposal.**
  • Detailed plans for events / major competitions for the first year of the unit.

Evaluating Full Proposals

Full proposals will once again be socialized with relevant leadership bodies. Proposals will be evaluated based on the unique contributions the unit makes to the Brotherhood, the proposing leadership team and membership body, and the overall plan for the unit in its first year. The Grand Master will make a final decision on the full proposal, which could include a request to resubmit the proposal based on feedback.

Sources

  1. GM News Post, 03/18/2019
  2. DGM Report, 02/26/2015