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| * All recommendations for rewards are required to contain specific, concrete details for activities described. While recommendations should detail a member’s character and personality, factual data should be provided in a contextual manner. Straight lists of activities do not give appropriate recognition to the membership, and are frowned upon. | | * All recommendations for rewards are required to contain specific, concrete details for activities described. While recommendations should detail a member’s character and personality, factual data should be provided in a contextual manner. Straight lists of activities do not give appropriate recognition to the membership, and are frowned upon. |
| * Summits are encouraged to keep activity trackers of their members, or request members to keep personal trackers, so that medals and promotions may be granted at appropriate times. | | * Summits are encouraged to keep activity trackers of their members, or request members to keep personal trackers, so that medals and promotions may be granted at appropriate times. |
| * Medals cannot double dip activity. All activity, once recognized by a medal cannot be used toward future medals. This does not does always apply to promotions, which tend to be focused on the sum total of accomplishments since a member’s last promotion. There has been confusion around these subjects, so example situations are listed below to provide further clarification: | | * Medals cannot double dip activity. All activity, once recognized by a medal cannot be used toward future medals. This does not always apply to promotions, which tend to be focused on the sum total of accomplishments since a member’s last promotion. There has been confusion around these subjects, so example situations are listed below to provide further clarification: |
| ** A member receives an Anteian Cross for participation in a large-scale Clan event. Four months later, that same member is recommended for a Steel Cross for activity in the intervening period, as well as the participation in the large-scale Clan event. That Steel Cross will be rejected. | | ** A member receives an Anteian Cross for participation in a large-scale Clan event. Four months later, that same member is recommended for a Steel Cross for activity in the intervening period, as well as the participation in the large-scale Clan event. That Steel Cross will be rejected. |
| ** Continuing from the above, if that member is instead recommended for a promotion (and assuming all guidelines and requirements are met), that would be acceptable. | | ** Continuing from the above, if that member is instead recommended for a promotion (and assuming all guidelines and requirements are met), that would be acceptable. |
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| * The Master at Arms maintains authority over all promotions. If you think a member deserves a promotion but does not yet satisfy the stated promotion guidelines (perhaps due to a database error), contact the MAA and explain the discrepancy. | | * The Master at Arms maintains authority over all promotions. If you think a member deserves a promotion but does not yet satisfy the stated promotion guidelines (perhaps due to a database error), contact the MAA and explain the discrepancy. |
| * All promotions have time-in-rank guidelines. At the [[Journeyman]] level, time-in-rank is a hard requirement that can only be bypassed under rare and exceptional circumstances. At the [[Equite]] level, time-in-rank may be bypassed if the MAA agrees the member has accumulated the appropriate activity – but these circumstances should be rare and applied to only the most exceptional of members. | | * All promotions have time-in-rank guidelines. At the [[Journeyman]] level, time-in-rank is a hard requirement that can only be bypassed under rare and exceptional circumstances. At the [[Equite]] level, time-in-rank may be bypassed if the MAA agrees the member has accumulated the appropriate activity – but these circumstances should be rare and applied to only the most exceptional of members. |
| * Medals and promotions, once granted, can only be revoked by the [[Chamber of Justice]]. This includes instances in which new medals may be created, resulting in the conversion of old medals. This does not apply to obvious administrative or technical errors, which can be administratively (rather than judicially) removed by the Master at Arms or designate. | | * Medals and promotions, once granted, can only be revoked by the [[Chamber of Justice]]. This includes instances in which new medals may be created, resulting in the conversion of old medals. This does not apply to obvious administrative or technical errors, which can be administratively (rather than judicially) removed by the Master at Arms or designate. |
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| === Transfers === | | === Transfers === |
The Master at Arms oversees a wide range of activities in the Brotherhood -- awards, promotions, competitions, titles, transfers, name and email changes, as well as managing rosters and positions. The page details various policies connected to these activities. Some items detailing more in depth policies, such as promotion guidelines, can be found in the Master at Arms Policies category. Any questions concerning these items should be directed to the MAA, currently Howlader.
Awards & Promotions
- While unit leaders are given the authority to award medals and grant promotions, the Master at Arms maintains the authority to approve, remand, or deny requests according to Brotherhood-wide standards that are known to all members and leaders. Any issues related to the appropriateness of a promotion or award should be directed to the MAA prior to submitting.
- Do not presume Independent Unit institutions confer validity on recommendations. How a Clan is run is determined by the Clan Summit, not the Master at Arms. However, any authority specific leaders and bodies within a Clan may have (other than official Brotherhood positions) does not carry to the awarding of medals or promotions.
- All recommendations for rewards are required to contain specific, concrete details for activities described. While recommendations should detail a member’s character and personality, factual data should be provided in a contextual manner. Straight lists of activities do not give appropriate recognition to the membership, and are frowned upon.
- Summits are encouraged to keep activity trackers of their members, or request members to keep personal trackers, so that medals and promotions may be granted at appropriate times.
- Medals cannot double dip activity. All activity, once recognized by a medal cannot be used toward future medals. This does not always apply to promotions, which tend to be focused on the sum total of accomplishments since a member’s last promotion. There has been confusion around these subjects, so example situations are listed below to provide further clarification:
- A member receives an Anteian Cross for participation in a large-scale Clan event. Four months later, that same member is recommended for a Steel Cross for activity in the intervening period, as well as the participation in the large-scale Clan event. That Steel Cross will be rejected.
- Continuing from the above, if that member is instead recommended for a promotion (and assuming all guidelines and requirements are met), that would be acceptable.
- If a member is promoted appropriately (assuming all guidelines and requirements are met) for work only internal to their Clan, and then is recommended for a sacramental award for the completion of a number of projects for a member of the Dark Council – that award is appropriate.
- If a Consul is promoted for their long-term work for their clan to a high level Equite rank, and then is recommended for a sacramental award for work internal to the clan one month later, that medal will be rejected.
- For the purposes of Master at Arms staff evaluations (including but not limited to promotions and awards), a demotion is the equivalent of a promotion.
- All medals and promotions should be known and directed through (up and down) the chain of command appropriately so each leader knows what is being requested and can avoid instances of denial due to double dipping.
- The Master at Arms maintains authority over all promotions. If you think a member deserves a promotion but does not yet satisfy the stated promotion guidelines (perhaps due to a database error), contact the MAA and explain the discrepancy.
- All promotions have time-in-rank guidelines. At the Journeyman level, time-in-rank is a hard requirement that can only be bypassed under rare and exceptional circumstances. At the Equite level, time-in-rank may be bypassed if the MAA agrees the member has accumulated the appropriate activity – but these circumstances should be rare and applied to only the most exceptional of members.
- Medals and promotions, once granted, can only be revoked by the Chamber of Justice. This includes instances in which new medals may be created, resulting in the conversion of old medals. This does not apply to obvious administrative or technical errors, which can be administratively (rather than judicially) removed by the Master at Arms or designate.
Transfers
- Transfer requests are not a forum for argument or discussion. Problems with unit superiors should be addressed directly between the relevant members. Transfers that are a result of conflict should be brought to the attention of the Master at Arms prior to submitting, so the MAA may ensure the transfer is a last resort option.
- Transfers between Clans may have up to a 48-hour cool down period applied, during which time the summit of each unit is contacted to confirm the transfer. Leaders are given the opportunity to contact the member to attempt to maintain their current state, as required.
- The direct recruitment of members from one unit to another with promises of medals, promotions, or other entitlements is forbidden and may result in disciplinary action up to and including expulsion from the Dark Jedi Brotherhood. This does not include application periods for positions open to the entire Brotherhood.
- Rogue hopping, wherein a member transfers to Rogue status before transferring to a new Clan, is forbidden and may result in disciplinary action when discovered.
- Members accepting leadership positions in units to which they do not currently belong should first request a transfer to the appropriate unit with confirmation of the appointment given as reason.
- Clan summits maintain the authority to decline transfers into their unit by members currently on probation with sufficient reason given to the Master at Arms and Justicar.
Competitions
- Members wishing to organize a competition for a unit they are not a member of, including Brotherhood-wide competitions, must get approval from their superiors. Currently, this is accomplished through administration on the Brotherhood database.
- Regular competition type is the standard as it allows the submission of documents and text through the website. If a competition requires alternate submission methods, Manual type should be used with appropriate reasoning in the request.
- All competitions are expected to be judged and closed within (30) days of the end date. Competitions still open after this time will result in a warning email to the organizers.
- For competitions that remain unjudged after 30 days, express explanation must be given for any new competition submitted by an organizer or co-organizer. Without said explanation, new competitions will be denied.
- Competitions that remain open after (45) days without appropriate explanation will be judged by the appropriate member of the Dark Council (say: Voice of the Brotherhood for fiction, Herald for graphics, Fist of the Brotherhood for gaming related, etc.) within (5) days and then closed by the Master at Arms. This process will be coordinated by the Master at Arms staff.
- Competitions with valid participation are expected to place crescents accordingly, but there are always situations where no submission has met the subjective criteria for placement. Should this situation arise, the Master at Arms must be notified of the situation and provided with the competition runner’s reasoning.
- Crescents levels are tiered based on a breakdown explained in awards with appropriate upgrades or downgrades.
- Flash and mobile games are subject to a one tier downgrade due to low effort required, as determined on a case-by-case basis.
- All competitions of the “Fiction/Run-on/Poetry” type automatically award Cluster of Ice based on word count. Competitions which do not award CIs but are still writing-based should be submitted as “other” type.
- In the event of a tie during a non-group competition, the Master at Arms expects the next placement to be one less than the previous. This means that if two members place first, the next placement should be for third, not second.
- Competition organizers and co-organizers are ineligible for placement in competitions with subjective grading criteria (any and all fiction and graphics competitions, for example). Placing in competitions with objective grading criteria (say a high score in a game) is frowned upon, but not prohibited.
Titles and Names
- Official dossier names are limited to four total words. Hyphenated words are counted as two words, and nicknames or shortened names are counted toward the total.
- Refer to the titles page for more information about clan, legacy and other dossier titles. Refer to families for more information on families in the Brotherhood .
- Direct usage of canon or Legends Star Wars names is generally prohibited, though exceptions are made when only a first or last name is used. If you are unsure, feel free to submit the request and the Master at Arms office will work with you
Other
- No Emperor’s Hammer Dark Brotherhood ranks or awards are transferable to the Brotherhood except those obtained prior to the split (April 12, 2003). Evidence of the pre-split dossier is required before a dossier can be restored. A member who wants to have their dossier restored must contact the Master at Arms and the Seneschal with a request. The request should at the very least supply the Dark Councilors with the basic information that was on the dossier, such as the profile name, the profile email address or the pin number. The member will have to supply extrinsic proof to establish his dossier status. The following is a non-exhaustive list of extrinsic sources: former Brotherhood websites through Internet Archive, Dark Voice newsletters, verified emails containing an ID Line, message board posts. The Master at Arms is responsible for determining if extrinsic evidence is sufficient for proof. Upon proof of the member’s dossier possessions, the Master at Arms or Seneschal will restore the dossier as such.
- Members who wish to leave the Brotherhood should consult the Deletion Policy for their options. Permanently deleted dossiers cannot and will not be restored under any circumstance.
- Refer to the Clan and House Policies for information on requirements for clan status.
Notes