Herald Competition Approval Guidelines

Dark Jedi Brotherhood

This article is part of the series: Herald Policies

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Current Staff

HRLD Malfearak Asvraal

This page details the process, requirements and guidelines for holding Herald-approved competitions. Examples and templates are offered to guide you through the process. This article mainly covers Graphics competitions that reward Clusters of Graphite, but also covers those that do not.

These competitions must be approved by both the offices of the Herald and MAA before they are made available to the membership.

Herald Office Competition Approval Guidelines

Creating A Graphics Competition

Competitions that award Clusters of Graphite are typically those which require original artwork as the main focus of the prompt. Original artwork includes graphics such as drawn/painted art, logos, maps, etc. and multimedia entries such as videos, music, and animations. So long as the prompt primarily involves original artwork, the competition falls under Graphics/Multimedia and should thus be created as a Graphics Competition, not Regular Competition.

Also note that in order to be eligible for Clusters of Graphite, the competition should be connected to the Star Wars universe, the Dark Jedi Brotherhood or generic interests adjacent to club and clan culture, such as inktober-style events. If you are uncertain whether or not your prompt falls within an acceptable margin, please consult with the Herald staff. The Herald’s office reserves the right to make exceptions to this rule under certain conditions as well as the right to remand or otherwise decline prompts that stray too far from club interests.

Example
The prompt “Draw your DB character in the Witcher universe” would be acceptable as it reimagines your existing DB character in an alternate universe. Meanwhile, the prompt “Draw the witcher Geralt of Rivia dancing a jig” would be remanded as it strays into an entirely different franchise with no tangible link to our club interests.

The image to the left shows the competition type which should be selected in order for your competition to be eligible for Clusters of Graphite. Graphics/Multimedia will be the only option in the Competition Type section. No other competition type offers Clusters of Graphite.

Once “Create Graphics Competition” is selected, you will be brought to a blank form that you must fill and then submit for approval. Each step is explained below.

Basic Information

Title: This is where you input the title of your competition. Herald-run competitions will have “HRLD” in the title which means that specific competition is sanctioned by the Herald and being endorsed under the office. In special cases, one may ask for endorsement from the Herald’s office by emailing the Herald staff mailing list. The office reserves the right to deny a request.

Start and End Date: The Start Date should be planned in advance, ideally at least 48 hours before the competition is projected to start. Otherwise, delays may occur should the competition be remanded at any level and require alterations. For the End Date, the recommended run-time for DJB-wide events is 14 to 21 days. During a Club-wide Vendetta such as a Great Jedi War or a Rite of Supremacy, member-run competitions may be remanded and/or rejected due to overlap.

Co-organizers: Input the pin of any Co-organizers here. Co-organizers are expected and required to assist in running and grading the competition.

Target Unit: Select the targeted unit. This establishes who is able to participate and place in the competition as well as the tier of crescents you are able to award under Competition Award Level.

Competition Type: Graphics/Multimedia are combined and there is only one option.

Competition Award Level: Select the highest tier of crescents you are allowed to award based on the Target Unit. This is referenced under Crescents and established by the office of the MAA. Below we offer the baseline for reference. If you have any questions, feel free to ask your Summit, the Herald Staff, and/or MAA Staff.

Award Levels
Tier	Target Unit
Tier 1 Crescents	DC-run DJB-Wide Competitions
Tier 2 Crescents	Non-DC DJB-Wide Competitions
Tier 3 Crescents	Clan Competitions
Tier 4 Crescents	House Competitions
Tier 5 Crescents	Battle Team Competitions

Parent Competition : Select Container of Bracket competition if applicable. Used to tie together sub-competitions or events of a larger competition or vendetta (possibly awarding MVPs). Note the parent competition must be an approved Container or Brackets Competition in order to appear in this list.

The Prompt

Public Competition Details: This section should have the following details: The Prompt should include instructions, the Grading Criteria, and general rules. This is the meat of the competition. See the Required Elements section to learn how to create these prompts and see what information needs to be included.

Subscriber Competition Details: This section is similar to Public Competition Details, except that it is for those details that you wish to remain hidden until a member subscribes to the competition. This is particularly useful for time-sensitive competitions.

Competition Settings: Self explanatory. Ask your Summit, the Herald Staff, or the MAA Staff if you have questions concerning these settings. We recommend “Hide competition details until the competition starts”.

Difficulty Settings

Difficulty settings are unique to Graphics competitions, specifically those that award Clusters of Graphite. They exist as a way to communicate the level of effort and time investment expected from participants. Difficulty also dictates the number of Clusters rewarded and the modifier for points granted towards Society ranks for participation. They also allow members of lower skill levels to participate and earn Clusters and points without being overshadowed by their peers. There are three difficulties: Easy, Regular, and Advanced. The Herald staff reserves the right to request that the organizer adjusts the difficulty based on the competition prompts.

Important note: While Difficulty sets expectations for skill level, no member will be penalized or obstructed from participating in a Graphics competition regardless of their perceived skill level. A beginner has every right to participate in an Advanced difficulty competition so long as their submission shows a level of effort on par with expectations established below.

Difficulty Settings
Difficulty	Clusters	Points Multiplier
Beginner	4	1
Intermediate	6	1.25
Advanced	8	1.5

Easy difficulty

Competitions set to Easy difficulty generally require low effort and low time investment. They should have simple prompts and inclusive rules with the expectation that a new artist can achieve reasonable results. These prompts can allow members to draw with stick figures and rudimentary sketches, though a minimum amount of effort should still be visible. Competitions that provide premade assets such as 3D models, doll makers, or a pre-existing line art for coloring all fall under Easy difficulty. If you are looking to make your competition simple, fun, and accessible, select this difficulty. Easy difficulty is the baseline for competitions, rewarding 4 Clusters and a multiplier of 1 for points granted towards Society ranks.

Easy competition keywords: stick figures, pre-made assets, supplied software, coloring books, banners, pixel art, abstract art, accessible, beginner

Minimum effort expected: stick figures allowed, basic color variety for coloring books, no singular shapes or dots, must be on topic and respect prompt rules

Examples of Easy Difficulty Competitions
Draw stick figures engaged in combat Draw an XKDB comic strip (Stick figure) Color the supplied image (Coloring book) Draw a robe using the supplied pose Draw your character as Pixel Art Paint a new skin on the supplied blaster Design a website banner Design a floorplan using Smart Draw software

Regular difficulty

Competitions set to Regular difficulty generally require moderate effort and a reasonable time investment. Participants will benefit from a rudimentary understanding of anatomy, proportions, perspective, and color theory. These prompts may require more detail and creativity. If you wish your competition to offer a reasonable challenge and more leeway for creativity, select Regular difficulty. Intermediate difficulty rewards 6 Clusters of Graphite and a multiplier of 1.25 for points granted towards Society ranks.

Regular competition keywords: detail, rudimentary skill, creativity, characters, creatures, logos, items, maps, scenery, vehicles, architecture, anatomy

Minimum effort expected: more detail, no stick figures, no singular shapes or dots, no [Voice of Fire]-type entries, must be on topic and respect prompt rules

Examples of Regular Difficulty Competitions
Draw your character having a drink Draw a rampaging Rancor Design a new blaster Design a new clan logo Draw a map of a battlefield Draw a floorplan of your clan’s new stronghold

Advanced difficulty

Advanced difficulty competition should be challenging even for a seasoned artist, requiring a high level of effort and time investment. This includes more complex prompts such as drawing a fully-realized piece including color, foreground, and background elements, or creating a multi-panel comic strip. It may require a high level of creativity such as inventing/designing entirely new creatures or spaceships. If you wish to give participants a major challenge and yield complex results, select Advanced difficulty. Advanced difficulty rewards 8 Clusters of Graphite and a multiplier of 1.5 for points granted towards Society ranks.

Advanced competition keywords: multi-panel comics, advanced composition, complex scenes, battle scenes, multiple characters, foreground and background elements, high creativity, lighting, shading

Minimum effort expected: Clear detail, no stick figures, no singular shapes or dots, no [Voice of Fire]-type entries, must be on topic and respect prompt rules

Examples of Advanced Competitions
Draw a four-panel comic about a character meeting another character Draw a rampaging Rancor crashing through a village and ripping apart a speeder Draw a battle scene in space with a Star Destroyer crashing in the background Draw your character engaged in a duel with their archnemesis

Double Clusters

Certain graphics competitions are eligible for double clusters. These are Herald-run competitions, vendettas, and large-scale clan competitions. The latter includes house feuds as well as inter-clan or clan-wide events that are not recognized as official vendettas but incorporate a variety of different competition types (such as writing, gaming, puzzles, trivia, etc.) The Herald’s office reserves the right to make exceptions to this rule under certain conditions.

This feature is available to the Herald, his staff, Council members and Consuls. The competition organizer must simply check “Award Double Clusters of Graphite” to enable this. The additional clusters will automatically be rewarded to participants once the competition has been judged.

Required Elements

The Prompt

The first thing you need to consider when creating a prompt is the Target Unit. The prompt should be applicable and of interest to all participants. For example, DJB-wide events need to be of interest to the entire Brotherhood. It cannot be a clan-specific prompt if you expect members from another clan to participate. It needs to be a single prompt applicable to all and cannot include different options for different units as this might provide members of a specific unit an advantage over another.

The Prompt itself should be very clear and distinct from the instructions. This is where you include any fictional setup/flavor and establish in specific terms what you want the participants to accomplish. For example, “I task you to create an original piece of artwork which details a particularly emotional moment in the life of your Main or ALT character”.

The Grading Criteria

The grading criteria is required to formally establish the way by which submissions will be graded. This should include specific, unambiguous wording such as “the most humorous to the grader”, the “most creative”, or “Submissions will be graded by quality, creativity and humor in equal parts.” While it is not required, the Graphics Competition Grading Rubric is a powerful, expansive tool for grading. When using the Rubric, one can state that “Submissions will be graded in accordance with the Graphics Competition Grading Rubric” and offer a link to it. The grading criteria must be stated in the public details section of the competition.

Grading Tool

Graphics Competition Grading Rubric

The Instructions

The instructions or rules should clearly state the parameters of the competition. What is expected (e.g. file formats, sizes, colors, mediums, etc.), what is not expected (e.g. stick figures in Intermediate difficulty competition, etc), as well as key reasons why a participant may be disqualified (eg. wrong number of panels in a comic strip competition with a set amount of panels.) It should be clearly stated what must be included in a valid submission.

Artificial Intelligence: AI-generated entries are not allowed under any circumstances in Cluster-granting competitions.

Fair-Use Clause: Any artwork or multimedia project made through photo-manipulation (photo-bashing) and/or containing images not owned by the member must (under fair-use policy) include links to source images and credit the original author (within reasonable applicability) to be considered valid. Competition instructions should include a reminder that members are required to cite the source of their work and offer credits to the creator for external images used in their work.

Documentation: When DJB-wide events are being judged, the grading rubric must be filled out for each entry. The Herald’s Office reserves the right to verify these as needed. They should also be made available to those seeking feedback on their work.

Graphics Competition Template

This is a standardized template the Herald staff has provided to help members in making their own competitions:

  *Prompt: (Insert prompt here. Be clear and detailed to ensure that participants understand the task at hand.)
  *Other Important Information: (Include other details required by the participant such as links to wiki pages, etc.)
  *Acceptable formats: .PNG, .JPG, .PDF
  *AI-generated: AI-generated images are not allowed in competitions
  *Photo-manipulation: Remember to provide a link and credit for any image used in your creation
  *Useful Tools: GIMP, Photoshop, Krita, Paint Tool Sai
  *Grading Criteria: (Include how you will grade the competition, e.g. the Herald Graphics Grading Rubric.)
  Note: All entries must be original artwork and if any resources are used that are not original must be cited in the submission box.

Non-Applicable Graphics Competitions

Certain types of Graphics-based competitions do not grant Clusters of Graphite or society points. Such competitions include meme, AI-generated Graphics, and battle plans. There are several reasons for this. They may require little to no effort, or primarily use images made by external sources, such as memes. Graphics may not be the main focus of the competition, or they may incorporate a considerable amount of content that isn’t art-based, as is the case for battle plans. To run such competitions, one must refer to MAA policies and create a Regular Competition instead of a Graphics Competition.

If you have any questions concerning these, please contact the Herald Staff, and/or the MAA Staff by email.

AI-Generated Submissions

AI-generated graphics cannot be submitted to society competitions and cannot, under any circumstance, compete in the same competition as member-drawn art. The Herald’s stance is a practical one. For Brotherhood purposes, AI is considered the equivalent of a commission artist. The user requesting the image is not considered the creator. Like a client requesting a commission, the user sets the parameters and dictates changes, but they do not create the art themselves. Someone—or, in this case, something—creates it for them. A member is not allowed to submit another person’s art as their own. In the same vein, one cannot submit art created by AI. Trying to pass off AI-generated art as your own will lead to disqualification and the event will be forwarded to the Justicar for review and investigation.

Updates

• Overhaul of competition difficulty settings by Malfearak Asvraal on 07/14/2024
• Removal of AI-generated graphics from Graphics Society competitions by Malfearak Asvraal on 06/23/2024
• Policy text and competition template updated and QoL features added by Malfearak Asvraal on 02/11/2024