CSP House Summit Roles

From Wikipedia of the Dark Jedi Brotherhood, an online Star Wars Club

House Summit Roles & Report Information

Quaestor (Community Development)

Nature Of The Role

Serving as the head of the house and its chief administrator, Quaestors in Scholae Palatinae find that they must have a high level of flexibility and innovation. In contrast to the positions listed below (Aedile & Battleteam Leader), Quaestor is a broad role that requires the individual to have their hands in several pots at once, success relies on these individuals performing well with multi-tasking, making goals, ability to prioritize, and able to work well under pressure/stress. With a broad focus on the development of the House as a whole, they can be associated as Community Development officers.

Responsibilities

  • Preparing a vision statement for their assigned House to rally around, this includes elements of;
    • Theme
    • Storyline
    • Projects
    • Wiki articles
    • Constructing and prioritizing a list of goals for House to accomplish, an aspect that is continually developing
    • Selecting an Aedile and Battle Team Leaders that are successful and work well with their internal community (House) and external community (Clan & Club)
    • Training new selections on their roles and responsibilities, & developing a leadership foundation that can take over once the Qauestor moves on
    • Maintaining high communication levels with the house, including monthly reports
    • Developing the membership
    • Communicating with new and old members
    • Providing content that is engaging and entertaining
    • Insuring membership is properly rewarded
    • Understanding individual goals of the membership
    • Providing opportunities for individuals to obtain these goals
    • Mediating conflict when required, and being able to provide solutions that avoid continued stress, friction, and of course - trips to the Chamber of Justice
    • Maintain House calendar for project deadlines

Crossover duties as a member of House Summit

  • Bi-weekly review of House membership information (assess for activity level, activity potential, add notes, etc.)
  • Bi-weekly review for promotions/awards & making recommendations, recommendations should at the very least have both Quaestor and Aedile - additional recommendations can be made by the Rollmaster, Clan Summit, Battleteam leader, Dark Councillor or Society Leader
  • Coordinating House events and running House-level competitions
  • Set an example, both in conduct and activity (i.e. being an example in following the rules of conduct, participating in competitions, on message boards, etc.)
  • Welcoming new members and getting them connected, typical order of process should be:
    • Rollmaster contacts new member with welcoming letter about Clan & Club
    • Quaestor contacts new member with welcoming letter about House
    • Aedile announces new member to clan mailing list
    • Battleteam Leader contacts new JM3s, inviting them to join their team


Report Info

  • Club & Clan level info since last Aedile report
  • Theme & Storyline
  • Character Highlight
  • Project Updates
  • Other high profile news

Aedile (Activity Coach)

Nature of the role

Serving as the lieutenant or second-in-command of the House, Aediles in Scholae Palatinae are our communities’ natural cheerleaders and mentors. Their specialization should be in hyping the consuming of content that has been created for the House, Clan, and/or Club, and celebrating the success that the membership has. This requires an individual who is highly energetic, has a good public presence, and has working knowledge of the platforms content comes out on. While it isn’t necessary for the Aedile to be active in all realms of the Brotherhood, though highly encouraged, they need to be able to promote all forms of activity and help members in their pursuit of entertainment. As second-in-command, the Aedile may be tapped in for other house projects and will also be an advisor for the Quaestor on the house’s direction; however, their primary role should be seen as an Activity Coach.

Responsibilities

  • Promote content for consumption, be it:
    • Fiction, ACC, or Poetry events
    • All levels of gaming, from tier 1 supported games down to flash games
    • Shadow Academy courses, degrees, and any events
    • House, Clan, or Club level competitions
  • Announce Activity achievements of members (Society updates, first CF/CE/CI/PoB, merit awards, etc.)
  • Assist with House goal setting and prioritization
  • Promote career opportunities for membership, though highlight internal or club level opportunities over other units.
  • Assist with training Battleteam Leader, focusing on their efforts a content creators (developing competition ideas, scheduling in the House calendar
  • Approving Battleteam and and house-level member-forwarded competitions
  • Maintain House calendar for competitions, helping to schedule House events around planned club and clan events
  • Coordinate with Battleteam leaders and member-forwarded competitions into House calendar
  • Maintaining high communication levels with the house, including monthly reports
  • Developing new platform and competitions ideas
  • Maintain working knowledge of Voice and Fist offices
  • Encouraging, and mentoring, members into unfamiliar platforms that the club supports
  • Mediating conflict when required, and being able to provide solutions that avoid continued stress, friction, and of course - trips to the Chamber of Justice

Crossover duties as a member of House Summit

  • Bi-weekly review of House membership information (assess for activity level, activity potential, add notes, etc.)
  • Bi-weekly review for promotions/awards & making recommendations, recommendations should at the very least have both Quaestor and Aedile - additional recommendations can be made by the Rollmaster, Clan Summit, Battleteam leader, Dark Councillor or Society Leader
  • Coordinating House events and running House-level competitions
  • Set an example, both in conduct and activity (i.e. being an example in following the rules of conduct, participating in competitions, on message boards, etc.)
  • Welcoming new members and getting them connected, typical order of process should be
    • Rollmaster contacts new member with welcoming letter about Clan & Club
    • Quaestor contacts new member with welcoming letter about House
    • Aedile announces new member to clan mailing list
    • Battleteam Leader contacts new JM3s, inviting them to join their team

Report Info

  • Club & Clan level info since last Quaestor report
  • Member Activity Highlight
  • Activity Numbers
  • Project Updates
  • Competition News


Battleteam (Activity Core)

Nature of the role

Serving as the head of their small unit and its chief administrator, Battleteam Leaders in Scholae Palatinae find that the position serves as a real test of the micro-level of their unit management skills. Focusing on a core group of 3-5, motivating their small group becomes the essential part of this position. This could come in the form of encouragement, mentoring, sharing successes with the group and larger house unit, and hyping activity for consumption. Bridging the different between leader and administrator, Battleteam Leaders will also focus on representing their group in needs, communicating with the House Summit, and insuring their membership is properly rewarded and recognized for their efforts and successes. Much like the Aedile is not required to be active in all forms of club activities, the Battleteam Leader must be knowledgeable about these areas and should look to engaged in activities that their core group is interested in. As a position that serves a small, core group; Battleteam Leaders are in the best position to provide experiences and context that is tailored to all its membership - making it a foundation of club activity and experience.

Responsibilities

  • Preparing a vision statement for their assigned Battleteam to rally around, this includes elements of;
    • Theme
    • Storyline
    • Projects
    • Wiki articles
  • Constructing and prioritizing a list of activity goals for House to accomplish, an aspect that is continually developing
  • Selecting an Battleteam Sergeant to (where necessary or beneficial to the clan) that are successful and work well with their internal community (Battleteam) and external community (House, Clan, & Club)
  • Training new selections on their roles and responsibilities, & developing a leadership foundation that can take over once the Battleteam Leader moves on
  • Maintaining high communication levels with the Battleteam, including monthly reports
  • Providing content that is engaging and entertaining
  • Insuring membership is properly rewarded
  • Adding Battleteam competitions and projects to House calendar for project deadlines
  • Promote content for consumption, be it:
    • Fiction, ACC, or Poetry events
    • All levels of gaming, from tier 1 supported games down to flash games
    • Shadow Academy courses, degrees, and any events
    • House, Clan, or Club level competitions
  • Maintain working knowledge of Voice and Fist offices
  • Encouraging, and mentoring, members into unfamiliar platforms that the club supports

Crossover duties as a member of House Summit

  • Bi-weekly review of House membership information (assess for activity level, activity potential, add notes, etc.) Battleteam Leader: Is responsible for their Battleteam members
  • Bi-weekly review for promotions/awards & making recommendations, recommendations should at the very least have both Quaestor and Aedile - additional recommendations can be made by the Rollmaster, Clan Summit, Battleteam leader, Dark Councillor or Society Leader
  • Set an example, both in conduct and activity (i.e. being an example in following the rules of conduct, participating in competitions, on message boards, etc.)
  • Welcoming new members and getting them connected, typical order of process should be:
    • Rollmaster contacts new member with welcoming letter about Clan & Club
    • Quaestor contacts new member with welcoming letter about House
    • Aedile announces new member to clan mailing list
    • Battleteam Leader contacts new JM3s, inviting them to join their team

Report Info

  • Storyline/Member Highlight (This is specific to the BT, and topic flips back and forth each month)
  • Battleteam specific news
  • Competitions Available
  • Battleteam Adventures